MARC Neighborhood Project Overview
This page was created to improve transparency of the hard work being done by the HOA Board and the costs associated with this work. The goal is to provide a high-level overview of our current projects and estimated costs.
Project Details
Name: 4 Way Stop (Four Corners) Landscaping Redesign
Project Manager: Kristin Jones
Description: Per the 2022 survey results, owners voted to update this area following the main entrance. Our goal is to complete this update in 2023, but due to delays is proposed for Spring 2024.
Estimated Costs: $15,000
Project Status: In progress - Received updated bid November 2023 for $13696.20. Board will review and seek approval for Spring 2024 implementation
Project Manager: Kristin Jones
Description: Per the 2022 survey results, owners voted to update this area following the main entrance. Our goal is to complete this update in 2023, but due to delays is proposed for Spring 2024.
Estimated Costs: $15,000
Project Status: In progress - Received updated bid November 2023 for $13696.20. Board will review and seek approval for Spring 2024 implementation
Name: Landscaping clean up and new landscaping along new fence on Kent Kangley by the Reserve
Project Manager: Alaina Weimer
Description: There is overgrowth behind several homes along Kent Kangley that needs attention. In addition, the placement of the new fence to block off the path into the area, formerly known as The Reserve, needs landscaping to align with the rest of the neighborhood. This should help reduce people parking in that area.
Estimated Costs: TBD
Project Status: In Progress
Project Manager: Alaina Weimer
Description: There is overgrowth behind several homes along Kent Kangley that needs attention. In addition, the placement of the new fence to block off the path into the area, formerly known as The Reserve, needs landscaping to align with the rest of the neighborhood. This should help reduce people parking in that area.
Estimated Costs: TBD
Project Status: In Progress
Name: Playground Equipment Repairs
Project Manager: Alaina Weimer
Description: Working to identify a vendor to complete repairs from Annual Inspection.
Estimated Costs: TBD
Project Status: In Progress
Project Manager: Alaina Weimer
Description: Working to identify a vendor to complete repairs from Annual Inspection.
Estimated Costs: TBD
Project Status: In Progress
Name: Speeding Issues within the Neighborhood
Project Manager: Eric Jones
Description: In the early planning stages to try to identify options for monitoring speeding within the neighborhood and possibly to obtain a lower speed limit within the neighborhood streets. The speed trailer had a malfunction and we are in contact with the city to have it returned once repairs are made. Discussion about asking the city to reduce the speed limit to 15 mph within the community has also been proposed.
Estimated Costs: TBD
Project Status: In Progress
Project Manager: Eric Jones
Description: In the early planning stages to try to identify options for monitoring speeding within the neighborhood and possibly to obtain a lower speed limit within the neighborhood streets. The speed trailer had a malfunction and we are in contact with the city to have it returned once repairs are made. Discussion about asking the city to reduce the speed limit to 15 mph within the community has also been proposed.
Estimated Costs: TBD
Project Status: In Progress
Completed Projects
Name: Bench & Picnic Table Replacement
Project Manager: Zach Aaron
Description: The current benches are not safely designed, damaged, and the concrete pads are breaking beneath them. In addition, the picnic table at the phase 3 park is damaged. For safety, these items should be removed and replaced.
Estimated Costs: $15,000-20,000
Estimated Completion Date: 11/1/2022
Project Status: Completed in February 2023
Project Manager: Zach Aaron
Description: The current benches are not safely designed, damaged, and the concrete pads are breaking beneath them. In addition, the picnic table at the phase 3 park is damaged. For safety, these items should be removed and replaced.
Estimated Costs: $15,000-20,000
Estimated Completion Date: 11/1/2022
Project Status: Completed in February 2023
Name: Bark Replacement
Project Manager: Zach Aaron
Description: Annually, bark is replaced in parts of the neighborhood. Unfortunately, this was not done for 2 years, so in 2021 this requires investment to replace all bark throughout the whole neighborhood.
Final Cost: $23,821.57
Estimated Completion Date: 4/1/2022
Project Status: Complete 4/14/22
Project Manager: Zach Aaron
Description: Annually, bark is replaced in parts of the neighborhood. Unfortunately, this was not done for 2 years, so in 2021 this requires investment to replace all bark throughout the whole neighborhood.
Final Cost: $23,821.57
Estimated Completion Date: 4/1/2022
Project Status: Complete 4/14/22
Name: MARC Entrance Landscaping Redesign
Project Manager: Kristin Jones
Description: Goal is to update the landscaping throughout the entrance and front of neighborhood beginning in 2022. This upfront investment will help us to reduce maintenance and water costs in the long run. Prioritization of projects will be required due to large expense. Redesign of the front entrance began on Friday, February 25, 2022.
Estimated Costs: $25,000
Front Entrance Refresh Completed Spring 2022
Project Manager: Kristin Jones
Description: Goal is to update the landscaping throughout the entrance and front of neighborhood beginning in 2022. This upfront investment will help us to reduce maintenance and water costs in the long run. Prioritization of projects will be required due to large expense. Redesign of the front entrance began on Friday, February 25, 2022.
Estimated Costs: $25,000
Front Entrance Refresh Completed Spring 2022
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Name: Tree Trimming Over Sidewalks
Project Manager: Eric Pisconski
Description: To be able to safely walk on sidewalks, tree branches should be trimmed to a minimum of 8 ft above. Notifications will be sent to homeowners and if not trimmed, our landscapers will trim and bill affected homeowners. Final walk through occured and affected homeowners were billed.
Estimated Costs: Costs billed to homeowners
Project Manager: Eric Pisconski
Description: To be able to safely walk on sidewalks, tree branches should be trimmed to a minimum of 8 ft above. Notifications will be sent to homeowners and if not trimmed, our landscapers will trim and bill affected homeowners. Final walk through occured and affected homeowners were billed.
Estimated Costs: Costs billed to homeowners
Name: Dead/Overgrown Tree Removal
Project Manager: Alaina Weimer
Description: There are several dead birch trees in the neighborhood which require removal/replacement. A tree at the blue park requires removal for safety. Additionally, a tree lost in the ice storm behind owner's home requires replacement.
Final Costs: $4,532 for 22 trees (removal); replacement will be absorbed into Landscape Improvement project.
Estimated Completion Date: Removal Complete January 2022
Project Manager: Alaina Weimer
Description: There are several dead birch trees in the neighborhood which require removal/replacement. A tree at the blue park requires removal for safety. Additionally, a tree lost in the ice storm behind owner's home requires replacement.
Final Costs: $4,532 for 22 trees (removal); replacement will be absorbed into Landscape Improvement project.
Estimated Completion Date: Removal Complete January 2022
Name: Drainage Issue Near Basketball Court
Project Manager: Kristin Jones
Description: There has been an ongoing drainage issue at the basketball court and this project hopes to resolve that issue. The tentative plan is to place a french drain which should resolve the water issues on both sides of the sidewalk. We are awaiting a bid and then an ETA for installation if the pricing is approved.
Estimated Costs: $2500-$4000
Estimated Completion: Summer/Fall 2022
Project Status: Complete
Photos of Issue:
Project Manager: Kristin Jones
Description: There has been an ongoing drainage issue at the basketball court and this project hopes to resolve that issue. The tentative plan is to place a french drain which should resolve the water issues on both sides of the sidewalk. We are awaiting a bid and then an ETA for installation if the pricing is approved.
Estimated Costs: $2500-$4000
Estimated Completion: Summer/Fall 2022
Project Status: Complete
Photos of Issue:
Name: Additional Tree Trimming
Project Manager: Alaina Weimer
Description: Following a wind storm additional tree trimming was identified for a homeowner due to a branch touching their roof from a tree in the common area. In addition, during the survey we were provided feedback about concerns of branches by the small park. We are investigating to locate these concerns.
Estimated Costs: <$500
Estimated Completion: Ongoing
Project Status: Complete
Project Manager: Alaina Weimer
Description: Following a wind storm additional tree trimming was identified for a homeowner due to a branch touching their roof from a tree in the common area. In addition, during the survey we were provided feedback about concerns of branches by the small park. We are investigating to locate these concerns.
Estimated Costs: <$500
Estimated Completion: Ongoing
Project Status: Complete
Name: Street Parking Enforcement
Project Manager: Eric Jones
Description: In response to our MARC Survey, street parking was a common theme of concern. Enforcement of street parking is the responsibility of the whole neighborhood as residents to hold each other accountable for the safety of our streets. It was decided that starting a Parking Safety Committee made up of volunteers who monitor parking violations. In addition a way to volunteer for this committee will be posted on the website. In addition, a new requirement for all residents to register their vehicle information will be required starting in 2023 to assist in improving compliance notices to the correct homeowners. Only cost for the project currently known is to purchase vests which will identify the Parking Safety Committee.
Estimated Costs: $50
Project Status: Complete
Project Manager: Eric Jones
Description: In response to our MARC Survey, street parking was a common theme of concern. Enforcement of street parking is the responsibility of the whole neighborhood as residents to hold each other accountable for the safety of our streets. It was decided that starting a Parking Safety Committee made up of volunteers who monitor parking violations. In addition a way to volunteer for this committee will be posted on the website. In addition, a new requirement for all residents to register their vehicle information will be required starting in 2023 to assist in improving compliance notices to the correct homeowners. Only cost for the project currently known is to purchase vests which will identify the Parking Safety Committee.
Estimated Costs: $50
Project Status: Complete
Name: Uneven Sidewalks & Damaged Street Signs
Project Manager: Eric Jones
Description: The streets and city walks are owned by the City of Maple Valley. Working with the city to identify uneven sidewalks and have them repaired. The city has marked with spray paint identified sidewalks in 2022, but then did not complete the repairs. The damaged street sign has been resolved in 2022. Currently working with city to have the sidewalks re-painted, adding some additional areas of concern.
Estimated Costs: $0 to HOA, work completed by City of Maple Valley
Estimated Completion: Summer 2023
Project Status: City of Maple Valley completed September 2023
Project Manager: Eric Jones
Description: The streets and city walks are owned by the City of Maple Valley. Working with the city to identify uneven sidewalks and have them repaired. The city has marked with spray paint identified sidewalks in 2022, but then did not complete the repairs. The damaged street sign has been resolved in 2022. Currently working with city to have the sidewalks re-painted, adding some additional areas of concern.
Estimated Costs: $0 to HOA, work completed by City of Maple Valley
Estimated Completion: Summer 2023
Project Status: City of Maple Valley completed September 2023
Name: Kent Kangley Walk Through Closure with Fencing + Repairs
Project Manager: Alaina & Zach
Description: After multiple complaints of safety issues related to loitering in the Reserve section of the neighborhood, a stolen vehicle, and drug paraphernalia being found at the park - it was decided to close off the walk-through off of Kent Kangley. The day after it was erected, the child of a resident in MARC kicked a whole in the fence. This required a repair and those costs were passed on to the resident. A 2nd repair was required following a second event of someone creating a hole in the fence, but we were unable to find the culprit, so the HOA paid for these repairs. The final stage is painting the fence which is currently in process of obtaining bids.
Estimated Costs: <$2000
Project Status: Creation of Fence Complete in 2022- Painting completed in 2023
Project Manager: Alaina & Zach
Description: After multiple complaints of safety issues related to loitering in the Reserve section of the neighborhood, a stolen vehicle, and drug paraphernalia being found at the park - it was decided to close off the walk-through off of Kent Kangley. The day after it was erected, the child of a resident in MARC kicked a whole in the fence. This required a repair and those costs were passed on to the resident. A 2nd repair was required following a second event of someone creating a hole in the fence, but we were unable to find the culprit, so the HOA paid for these repairs. The final stage is painting the fence which is currently in process of obtaining bids.
Estimated Costs: <$2000
Project Status: Creation of Fence Complete in 2022- Painting completed in 2023
Name: Creation of Vehicle Make/Model & Tags Registration Process & Communication
Project Manager: Kristin Jones
Description: As part of the efforts to improve parking enforcement, the Rules & Regulations were updated to include a requirement to provide Vehicle Make/Model and Tags to the HOA. The ATC portal currently doesn't possess the option for owners to self-complete their vehicle/tag info, as a result 3 work arounds were created 1. a survey to electronically collect this information. 2. PDF which can be emailed 3. a PDF which can be mailed to ATC. This was communicated via email on 6/15/23 and via postal mail to all homeowners before the first week in July 2023. The option for owners to self-complete in the portal is on an enhancement list for ATC.
Estimated Costs: No cost to MARC
Project Status: Complete
Project Manager: Kristin Jones
Description: As part of the efforts to improve parking enforcement, the Rules & Regulations were updated to include a requirement to provide Vehicle Make/Model and Tags to the HOA. The ATC portal currently doesn't possess the option for owners to self-complete their vehicle/tag info, as a result 3 work arounds were created 1. a survey to electronically collect this information. 2. PDF which can be emailed 3. a PDF which can be mailed to ATC. This was communicated via email on 6/15/23 and via postal mail to all homeowners before the first week in July 2023. The option for owners to self-complete in the portal is on an enhancement list for ATC.
Estimated Costs: No cost to MARC
Project Status: Complete
Name: Bark Replacement
Project Manager: Zach Aaron
Description: New vendor was selected and completed inside and outside bark.
Final Cost: $22,419.38
Project Status: Complete July 2023
Project Manager: Zach Aaron
Description: New vendor was selected and completed inside and outside bark.
Final Cost: $22,419.38
Project Status: Complete July 2023
Name: Improving the Violation Reporting Process
Project Manager: Kristin Jones
Description: The board had noticed that violation notices were not always being sent out when issues were reported and this was affecting the ability to properly enforce the governing documents of MARC. In partnership with ATC adjustments were made to their processes to improve the violation process. In an effort to improve transparency, the board will be publishing monthly graphics showing the amount of violations sent out each month. Currently, there is a work around in place for fine violations which requires ATC to manually input these to ensure notices are being sent. They will continue to develop their process for a more streamlined process for fines.
Estimated Costs: No cost to MARC
Project Status: Complete August 2023
Project Manager: Kristin Jones
Description: The board had noticed that violation notices were not always being sent out when issues were reported and this was affecting the ability to properly enforce the governing documents of MARC. In partnership with ATC adjustments were made to their processes to improve the violation process. In an effort to improve transparency, the board will be publishing monthly graphics showing the amount of violations sent out each month. Currently, there is a work around in place for fine violations which requires ATC to manually input these to ensure notices are being sent. They will continue to develop their process for a more streamlined process for fines.
Estimated Costs: No cost to MARC
Project Status: Complete August 2023
Name: Playground Equipment Annual Inspections
Project Manager: Alaina Weimer
Description: Established a process for an annual inspection and maintenance of the equipment. Vendor Northwest Play Safe completed inspection and provided report to guide needed repairs.
Estimated Costs: < $2,000
Project Status: Complete 9/4/23
Project Manager: Alaina Weimer
Description: Established a process for an annual inspection and maintenance of the equipment. Vendor Northwest Play Safe completed inspection and provided report to guide needed repairs.
Estimated Costs: < $2,000
Project Status: Complete 9/4/23
Name: Additional Street Lights by the Reserve Park
Project Manager: Julie Ann Troxler
Description: We have identified a need for additional street lights near the rear park due to harmful items found in dark locations. It was decided during the October 2023 Board meeting that after closing the fence to Kent Kangley there have been less issues. The cost of this project seems to be more than $25,000 and at this time the investment was declined.
Estimated Costs: TBD
Project Status: On Hold.
Project Manager: Julie Ann Troxler
Description: We have identified a need for additional street lights near the rear park due to harmful items found in dark locations. It was decided during the October 2023 Board meeting that after closing the fence to Kent Kangley there have been less issues. The cost of this project seems to be more than $25,000 and at this time the investment was declined.
Estimated Costs: TBD
Project Status: On Hold.
Questions? Please email board@meadowsatrockcreek.com
